Windsor Harvest Festival Vendor Information
IF YOU ARE A FOOD BOOTH OR FOOD TRUCK ONLY - DO *NOT* FILL THIS FORM OUT.
CLICK HERE TO FILL OUT A FOOD BOOTH INTEREST FORM.
*BOOTH REGISTRATION CLOSED!
BOOTHS SOLD OUT!*
*CONFIRMATION LETTERS WILL BE SENT 30-90 DAYS FROM REGISTRATION*
2023 Windsor Harvest Festival
Arts & Crafts or Commercial Booth
Hello, and welcome to the 101st Annual Windsor Harvest Festival! If you are new to the festival or one of our many repeat vendors, please take a moment to read the information in your paperwork. As in previous years the commercial booths will be on the west and south sides of the park. The arts and crafts booths will be on the east and north sides of the park.
This year we will be selling on Sunday September 3rd and Monday September 4th from 9am until 5pm.
Set up can only be done between 8am until 4pm Saturday September 2nd and from 6am until 9 am Sunday September 3rd. We ask that all booths be ready to go by 9am Sunday September 3rd unless prior arrangements have been made.
TAX INFORMATION - PLEASE READ!
- If you are selling goods, you MUST pay State and Windsor Sales tax together at the event in one envelope (to be handed out at check-in). The total for sales tax to be collected is 6.55% *PLEASE NOTE: THIS REDUCED THIS YEAR THANKS TO THE TOWN OF WINDSOR PAYING OFF A SALES TAX BOND!*
(2.9% for state, 3.65 for Windsor), and is due at the end of the event. Late fees will be assessed if you do not return your paperwork by the end of the event on Monday. You DO NOT need a special events license number this year, and this event is NOT included on your normal sales tax payments at the end of the year as you are paying it at the end of the festival. (Yes, makes it VERY easy for you!)
- Tax tables and envelopes will be supplied the day of the festival. Volunteers will be around to collect the envelopes on or before 5 pm Monday. If you plan to leave before then, you MUST turn your envelope into the information booth.
- If you are a vendor and purchase items from a corporate company for resale (i.e. Damsel in Distress, etc.), you MUST pay Windsor sales tax (3.55%) on your income at the festival. (i.e., If you buy an item from corporate for $6 and you sell at the festival for $10, you still have to pay Windsor Sales Tax on the $4 you made). No exceptions.
RULES AND REGULATIONS:
- NO SMOKING ANYWHERE IN ANY PARK - Per Town of Windsor Ordinance
- NO BOOTH TRAILERS, TENTS ONLY - Due to space concerns
- NO POLITICAL BOOTHS - Due to current events
- THERE WILL BE COMPETITION FROM OTHER BOOTHS OF THE SAME KIND OF WARES YOU ARE SELLING.
- Please do NOT hang anything from trees
- Each booth is numbered in the grass. The location of the number is the FRONT of your booth.
- Each space is 15 ft by 15 ft and will be on the grass. All booths will be numbered.
- Prior permission is required in order to drive on the grass.
- When setting up, please make sure you are on the correct side. There will be vendor lists in the Information Booth at 3rd Street and Elm if you would like to find or double check your space.
- No water will be provided. We have a small amount of electricity available. Prior arrangements must be made if you need electricity.
- Please leave your pets at home.
- Because of the heavy traffic flow, we strongly urge you to consider setting up your tent and display cases on Saturday.
- No RVs over 22 ft can be parked on the street overnight. Trailers and RVs need to move to Chimney Park, just two blocks east of Main Park after being unloaded. We will provide a shuttle service for anyone who needs to make trips to trailers or RVs for supplies during the festival. Please come to the Red Tent Information Booth at the intersection of 3rd and Elm if this service is needed. This will provide more parking for customers and hopefully relieve some of the traffic congestion.
- Do not double park while unloading or you will be ticketed.
- No guns, knives, weapons of any kind, projectile weapons of any kind, or drug paraphernalia are to be sold (including fake weapons of any kind). Fart bombs, bag bombs, champagne poppers, silly string, disappearing ink, or anything squirted or sprayed may not be sold. This is to protect all of our vendors, their merchandise, and our visitors.
- The front of your booth MUST BE where the number is painted.
- Violation of any rules or regulations will result in expulsion from the show.
- The Town of Windsor and the Harvest Festival Committee assume NO responsibility for loss or damage to any product, display, or person.
FEES AND APPLICATION:
Cost: $130.00 per booth
$165.00 for applications postmarked or electronically submitted after August 1, 2023
$30.00 for electricity (if approved)
2.9% Credit Card Fee included in registration.
Only completed applications with payment will be accepted.
Questions? Please call 970-674-2899.